Frequently asked questions about ICOVP 2011.

Please feel free to mail to Organising Committee on any subject which may need  immediate attention.

last update: October13, 2010

    How to get the Conference Place and Hotels

The Conference will be  held in Prague in Diplomat hotel  near the campus of the Czech Technical University in Dejvice. It is located close to the City Centre which can be reached by public transport within less than 15 minutes.
The hotel can be reached from the Prague Airport Ruzyne either by public bus transportation (price 32 Crowns) or by taxi (price about 400 Crowns).
Taxi stand and bus-stop are just in front of the hall of arrivals.
If you choose public transportation, buy a ticket in the hall of arrivals,
take the bus No. 119 and go to the terminus Dejvicka (about 20min).  Hotel Diplomat is just beside the bus station. Hotels Silenzio,Denisa and Masarykova kolej are within 15 min on foot from the bus station.

Download the plan of Prague Metro and look at the transportation system.

Diplomat Hotel is in front of the Metro terminus Dejvicka - end of green Line A.

To get Diplomat from Prague Central Train Station (Hlavni nadrazi) take Line C direction Jizni Mesto and change at Muzeum Line A direction Dejvicka.

To get Diplomat from Smichov Train Station (Smichovske nadrazi) take Line B direction Cerny Most and change at Mustek Line A direction Dejvicka.

Tickets (26 Crowns) are sold through yellow ticket vending machines (also in English, coins only), at ticket offices located at some metro stations, at Tabák/Trafika kiosks, at some newsstands, and at tourist information centers.


last update: July27, 2011

    Poster Preparation

Please prepare your poster in the
A1 format (594 mm width × 841 mm height )
or A2 format (420 mm width × 594 mm height)

last update: August4, 2011

    Obtaining Visa and Letter of Invitation

If it is necessary for you to obtain a visa to attend this conference, you can find relevant information about the application process on the website of the Ministry of Foreign Affairs of the Czech Republic.

Letter of Invitation
All international visitors should check with his or her local consulate regarding visa and entry regulations for the Czech Republic, where the ICOVP-2011 Conference will be held. Visitors should take care of this well in advance of the conference date. If a letter of invitation is required as part of a visa application, a written request must be submitted to the Department of Foreign Relations of the Technical University of Liberec CONTACT

Both the following qualifications have to be met for such a letter to be issued:

  • You should be a participant of an official conference session, i.e., as, an organizer, chairing/ co-chairing, an author, a speaker or a registered visitor.
  • You should have paid the conference registration fee.

List of States Whose Citizens Are Required to Have Visa

Visa application form

last update: June27, 2011

    Conference Fee

The conference fee:

450 EUR - early payment by May 31, 2011

550 EUR after May 31, 2011

The fee includes:
Conference Proceedings Book
Lunches and coffee, tea and refreshments for the four days of the conference
Tuesday Evening Reception

Please note that only one presentation is covered by the conference fee. Authors will be charged an additional fee 150 EUR for every subsequent and accepted presentation (see http://www.icovp.org/news.asp ).

last update: April21, 2011

    Fee for additional presentation

Only one presentation is covered by the conference fee. Authors will be charged an additional fee of €150 Euros for every subsequent  accepted presentation.

last update: February11, 2011

    Invoice - Bill

An invoice (bill) will be issued at the conference desk to every participant.

Participants who need an invoice for paying the conference fee are requested to send an official order form containing the address of their institution, its VAT number and a subject of order (ICOVP fee for XY, variable symbol).
Order must be addressed to:
461 17 LIBEREC I, Studentska 2, Czech Republic

The scanned order should be send by e-mail to bcerna@icovp.org


last update: March30, 2011

    Login to the Information System of the Conference

NEW USER - Account creation

  1. Go to NEW ACCOUNT
  2. Fill the registration form
  3. Fill your e-mail address you use the most frequently and  which you remember reliably
  4. Choose and fill your password
  5. Fill CAPTCHA window
  6. Click Submit
  7. Your login data will be sent to your e-mail  address


  1. Go to LOGIN
  2. Enter your e-mail address and your password
  3. If you forget your password, enter your e-mail address and click SEND PASSWORD

If you do not receive your login data immediately, please check your spam folder.

last update: March20, 2011

    Springer Requirement

The authors have to sign Springer's form with a warranty that the work has not heretofore been published in whole or in part and does not infringe on any copyright, trademark, patent,statutory rights or proprietary rights of others.

A paquet with Springer Requirements can be uploaded from our website.

last update: March29, 2011

    Pictures in paper

Please be aware that the pictures in Proceedings will not  be coloured.
They will be printed in gray scale. Choose the colours of your graphs and figures appropriately . For detailed information about preparing illustrations, please check Springer artwork guidelines.

The figures will be printed in black and white, do not refer to color in the captions.
Only black and white will be shown in the print version, make sure that the main information will still be visible. Many colors are not distinguishable from one another when converted to black and white.
Do not use thin lines and/or lettering and check that all lines and lettering within the figures are legible at final size.
All lines should be at least 0.1 mm (0.3 pt) wide.
To add figure lettering, it is best to use Helvetica or Arial (sans serif fonts).  Keep lettering consistently sized throughout your final-sized artwork, usually about 2–3 mm (8–12 pt).
Variance of type size within an illustration should be minimal, e.g., do not use 8-pt type on an axis and 20-pt type for the axis label.

last update: February15, 2011

    Are the reviews of my paper sent to me via email?

No! You can read the reviews of your paper in My Account module.

last update: March4, 2011

    How to read the reviews of my paper?
  • Log in and go to My Account
  • Read the reviews of your paper by clicking on View.
  • Modify your paper in accordance with reviewers' requirements
  • When the status of your paper changes to IN PROCESS upload your corrected paper

last update: March4, 2011

    Uploading of Draft Full-Text Paper

Please upload your paper in  My Account module.

ICOVP 2011  draft full-paper must be submitted in PDF format. 

Draft full-text paper (in PDF format) is intended for comments of reviewers and  editors. Authors will be acquainted with the comments and they could be asked to upload a corrected draft paper (in PDF format).

Final version. Once the paper is accepted the authors will be asked to upload a packet with a final version of paper. The packet will include a source file of the paper plus a pdf of the paper. The format of the source file can either be LaTeX, TeX or Word.  The figures, tables, pictures should be supplied separately. Figures should be in a resolution of preferably 600 dpi. The PDF file is used as a print-out.

last update: April1, 2011

    Number of Pages

The paper must have an even number of pages (4 or 6).

The maximum number of pages is 6 and it cannot be exceeded.

Papers exceeding the maximum number of pages cannot be included in the Proceedings.

last update: February1, 2011

    Name of uploaded PDF file - important

Filename of the uploaded PDF file should be:


YourSurname is the surname of the owner of account.
Paper is associated with the owner of account  (whatever sequence of authors). The owner of account is the author who created "My account" and who inserted the abstract of paper.

For example: the pdf file with a paper

S.D. Akbarov, T. Kepceler , M. Mert Egilmez :
Torsional Wave Propagation in a Pre-Strained Hollow Three-Layered Circular Cylinder

should be named as:

Egilmez = Surname of the owner of account
Torsional = First word of title
01 = First version of paper

Whenever  you will be asked in future to insert the corrected paper during the review process, increase the end number of your file name by one -
for example:  Egilmez_Torsional_02,  Egilmez_Torsional_03 ....

last update: April13, 2011

    Full Paper Templates

Word Template
Download the .doc version template from http://www.kmp.tul.cz/icovp/template.zip .  .  
Please reproduce the required layout and appearance as closely as possible.

LaTeX Template
Please use the LaTeX Template " For contributed books, proceedings, and similar"  that can be found on the Springer website.

The authors of accepted abstracts  received an e-mail requesting the upload of their full length papers in January. Please check the status of your paper in My Account module ( see FAQ:  Status of Paper ).

The Proceedings of the Conference will be published as a book and therefore special attention needs to be paid to the formatting.
If English is not your native language, please ask a fluent English speaker to revise your paper.

last update: February2, 2011